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Open Call

2018.03.01

[OPEN SITE 2018-2019] Open call program waiting for your proposal!!

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OPEN SITE is an open call program to accept multiangular activities in creative fields. With this program, Tokyo Arts and Space (TOKAS) will strive to be a new platform for future art that creators from all genres to interact. Over 500 proposals have applied in the last 2 years, and unique projects have been exposured including TOKAS recommendation programs. In 2018, we also call for proposals which seek unprecedented expressions and face to a society from a new perspective.

We covet your plan strongly motivated to present new sensation by making free use of the space at TOKAS Hongo.

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Important Notice for Applicants (2018/4/13)

OPEN SITE 2018-2019 Administration Office will send you an e-mail with the subject of "[OPEN SITE 2018-2019] Thank you for your application", in which a link to submit the application materials will be written.

If you don't received the message by 4/17 (Tue), please contact OPEN SITE administration office by e-mail:

■E-mail■
apply_opensite2018[at]tokyoartsandspace.jp
(Pleasechange [at] to @)

※We will not accept any inquiries by phone.
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[Application Overview]
(1) Projects that can be realized using a space such as:
Exhibitions, Installations, Research presentations, Performing arts, Films and audio-visual works, Lectures, symposiums or workshops and any other projects which are related to above or combined projects.
(2) Projects which explore new expression/art/culture, and try to open up to societies.
(3) Projects which are well structured and have unique originalities.

[Format of presentation]
A. Exhibition (Exhibition period: 27 days / Admission: Free of charge)
B. Performance (Execution period: About 1 week / Ticket price must be settled)
C. OPEN SITE dot (Execution period: About 1 week / Admission: Free of charge)

[Eligibility]
(1) Be able to take responsibilities for planning, preparations, and executions of projects.
(2) Candidates who have passed the first selection must attend the interview in the second selection.
* The interview can be done by Skype if the candidate lives abroad or in a place far from Tokyo.

[Support by TOKAS]
(1) Providing a space at TOKAS Hongo for projects for free of charge.
(2) Providing a subsidy for productions of works and projects as follows. (tax included)
 A. Exhibition: 400,000 JPY
 B. Performance: 200,000 JPY
 C. OPEN SITE dot: 100,000 JPY
(3) The ticket revenue (tax included) of each project will be given as artist fee. (*Applies for only B)
(4) TOKAS Residency as accommodation for those who live overseas or in places far from Tokyo. (*Applies for A and B)
(5) Assisting a part of PR and management of the project

[Venue]
Tokyo Arts and Space Hongo
2-4-16 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan

[Execution Period]
(1) November 24 (Sat), 2018 - December 24 (Mon), 2018
(2) January 12 (Sat), 2019 - February 11 (Mon), 2019

[Jury Members]
HATANAKA Minoru (Senior Curator, NTT InterCommunication Center [ICC])
HISANO Atsuko (Program Director, The Saison Foundation)
MOURI Yoshitaka (Sociologist / Professor, Graduate School of Global Arts, Tokyo University of the Arts)
KONDO Yuki (Program Director, Tokyo Arts and Space)

[Selection Process and the Schedule]
(1) First Selection (Document screening by jury members): the middle of May, 2018
(2) Second Selection (Presentations and interviews by jury members): June 3 (Sun), 2018 (provisional)
 - Place: Tokyo Arts and Space Hongo (provisional)
 - The interview can be done by Skype if the candidate lives abroad or in a place far from Tokyo.
(3) The final results will be announced through TOKAS website in the middle of June, 2018.

[Application Deadline]
Application documents: April 13 (Fri.), 2018 at 24:00 (Japan time)
Upload data materials: April 20 (Fri.), 2018 at 24:00 (Japan time)

[Application Fee]
Free

[How to Apply]
Download "Application Package" below and read "Application Outline" included in the package.
>>AppPackage_ENG.zip

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[FAQ]

■Eligibility
Q. Could you tell me the details of the application?
A. Please download the Application Package from the TOKAS website and see "Application Outline".

Q. Do you have age limit for the application?
A. No. There is no age limit.

Q. Can we apply as a group?
A. Yes you can. Please submit both Applicant's CV and Group's CV. If the applicant is different from the representative of the group, please apply with applicant's name and his/her information. The representative's name should be mentioned in the Group Name field with the name of the group.

Q. I am living in abroad, is airline ticket and accommodation fee covered by TOKAS?
A. TOKAS will provide only subsidy for participants as mentioned in "Application Outline". TOKAS offers TOKAS Residency for those who live overseas or in places far from Tokyo during the period that TOKAS sets to execute the project. However, as the numbers of rooms are limited, we cannot always accommodate. Please see "Notices and Instructions" for more detail.

Q. Can I apply more than two projects?
A. Yes you can. There is no limit of the number of the application per person.

Q. Regarding budgeting, is it possible to obtain a commercial sponsor? This would primarily be for the use of equipment, such as a screen or projector.
A. Yes, it is possible to obtain commercial sponsors.

Q. Is this an amount to be given to the artist for everything including production fees, life expenses and etc that he/she needs during the stay in the residence?
A. TOKAS will pay subsidy which is written in "Application Outline" only.

■Application Documents
Q. When typing in the form with Adobe Reader, I cannot adjust the font size that my texts don't fit in the form. How can I fix it?
A. The application form is pre-set with font size and number of words limitation by TOKAS. Please do not change the setting as it may cause faults and TOKAS is not responsible for this.

Q. In the application form [3. Group's CV], does this mean providing a biography and full CV for each participating artists, since it would be very long, should I only provide certain highlights? Or, should I only include this information in [(B) Materials: (6) Portfolio] ?
A. Please provide certain highlights for the Group's CV, but you can also include full CVs for each artist in the portfolio.


■Format of presentation
Q. My project can be applied both exhibition and performance. Can I apply both?
A. Yes you can. Format of presentation will be determined by the consultation between TOKAS and participants when the project is selected.

Q. I am interested in proposing an exhibition and performance. They can be linked together, but they could also be separate. Should I apply with two different applications?
A. You can apply with one application and please select both exhibition and performance. In the case that your project is selected, the format of presentation will be determined in the selection committee. Support is different depending on the format, please read "Application Outline".

Q What is unique about OPEN SITE dot?
A OPEN SITE dot is suited for admission-free programs (workshops, symposiums, lectures etc.) and shot-term exhibitions. Execution period is 1 week including installation and de-installation, and the subsidy is 100,000 JPY (tax included).


■Exhibition
Q. Is it possible to have talk events or performances during the exhibition period?
A. Yes it is. Please note that participants are not allowed to charge any admission fee for the artist's event. Also it is necessary to consult with TOKAS to execute any artists events in advance. No events that are not acknowledged by TOKAS is allowed to take place.

Q. Are there any equipment we can use for free in TOKAS?
A. Participants must arrange all necessary materials and equipment for execution of their project by their own responsibilities. TOKAS can provide some of tools for installation and de-installation.

Q. Is it possible to apply a project that uses both 2 spaces Space B and Space C/D?
A. 1 project is able to use 1 space only.

Q. I am working on new work that will not be ready by the deadline for material submission. What can I write on the work list, or what to submit instead?
A. Please indicate as work-in-progress for these you are planning to create. The size and material details are to be mentioned as much as you know by the point of submission. In the portfolio, please include related works and conceptional drawings if any.

Q. Can I use paint in the gallery spaces?
A. Only water-based paint is permitted to use. No oil-based nor pencils. The floor must be covered when using paint and it is mandatory for the participants to recover the spaces to its original condition.

Q. Is it possible to propose a group exhibition?
A. YES.

Q. If it is possible to feature the exhibition on floors B or CD should I prepare a layout for both?
A. It is not necessary to prepare both floor plans. However, TOKAS may ask to change the space from what is preferred in the application form to another depends on other candidates' plans.

Q. Are the artworks covered by any insurance while on display? I noticed they are not covered during installation/deinstallation.
A. Participants, in their solo discretion, are responsible for arranging insurance to cover any possible accident, loss or damage of their properties during transportation, installation, execution and de-installation of their project.

■Performance
Q. How many seats can be placed in the venue?
A. The capacity of audience is up to 60. Please refer to "Venue and Installation/ De-installation Schedule" for the details.

Q. Are there any equipment we can use for free in TOKAS?
A. Participants can use sound equipment which is listed on Equipment list of "Venue and Installation/ De-installation Schedule".


■Others
Q. Is it possible to sell catalogue or products?
A. No money handling is prohibited for any reasons including donation or sales except ticket sales.

Q. Is it possible to serve drink and food?
A. Participants are not allowed to serve food/drink to visitors/audiences in general.


■Update (March 27, 2018)
Q. Can I hold several performances?
A. Yes you can. Performances are basically scheduled 2 days on Friday and Saturday. However, it will be adjustable depending on the project plan and any other specific reasons. Actual performance times will be determined through consultation between TOKAS and successful candidates.

Q. Our group has made only one work in the past. Can we submit individual performance video as reference materials?
A. Yes, you can. If you don't have more than two performance sources, we would refer the individual performance too. Please mention it in the list of their summaries.

Q. Is OPEN SITE held only from November to February in a year?
A. OPEN SITE is held at TOKAS Hongo every year. Execution period changes each year, so please confirm on TOKAS website.
http://www.tokyoartsandspace.jp/english/application/index.html

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[Inquiries]
Please refer FAQ above before inquiring. For other questions, please email us by March 20(Tue), 2018 and TOKAS will update the FAQ after March 27(Tue), 2018 to these inquiries.
Email: opensite2018(at)tokyoartsandspace.jp
※Please change (at) to @.

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Information for OPEN SITE 2017-2018

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